We Take Over Your Bookkeeping and
Do It Online
If you need to win back your time we can help.
Discover Our Story
About Us
Who we are and what we do
We combine our experience and personal care with the efficiency of artificial intelliagence. We manage your incorporation, secretary & accounting in the UK online. Save time, free your mind and focus on your business with us!
What we do
We register and service companies in the UK. Secretary, Accounting, Taxation, HR & Payroll, all that boring stuff you’d rather have someone else to do for you. With us you can have more quality time for your business.
How we do it
We use bots to automate our work, so your tasks are done fast, and you save money on human labour. Thanks to online payments and electronic signatures you can work with us remotely without a single visit to our office. Certified agents are online seven days a week to answer your questions and accept enquiries.
Who we do it for
We set existing businesses with flexible Accounting packages for startups, small, medium and dormant companies, as well as Company Secretary service to cover compliance. We start new companies from without papers, and cover foreigners with Nominee Director, Office Address, and work visa assistance (aka Employment Pass).
How it works
You set your account, choose a task and then talk to our chatbot. It provides you with all the information about the service you need and asks a few questions to better understand your setup. One of our agents then joins the chat to answer your questions and assist you further. When the job is done, we notify you and store all the related documents in your account so you can access them anytime.
How Can We Help You?
Our Services
Accounts payable
(entry, bill paying)
Accounts receivable
(entry, invoicing, deposits, collections)
Bank Reconciliations
Inventory management
Management planning
Cash flow management services
Keeping daily recordings of the start-up companies
Keeping daily records of the companies
Preparing reports and making presentations
Providing practical solutions
Providing the other consulting services related to bookkeeping services
Frequently Asked
FAQ
Company Formation and Corporate Governance
What documents are required to set up a company in the UK?
To incorporate a company in the UK, you will typically need a valid passport or ID, proof of address, and details of the company’s structure (i.e., shareholders and directors). Kaplan & Co. handles the entire incorporation process on your behalf to ensure compliance and efficiency.
What is the difference between a limited company and a sole trader?
A limited company is a separate legal entity, which limits your personal liability. A sole trader, on the other hand, operates personally and is fully liable for all business debts. There are also key differences in taxation, credibility, and operational responsibilities.
How long does it take to register a company?
The registration process for a standard private limited company usually takes 24 to 48 hours, provided all required information is complete. All filings are made electronically with Companies House.
o directors or shareholders need to reside in the UK?
No. UK residency is not required for directors or shareholders. However, certain processes such as opening a bank account or appointing a tax representative may be facilitated by having a UK-based contact.
Can a virtual office be used as a registered address?
Yes. Kaplan & Co. offers virtual office services, including the use of our address as your company’s registered office, which is fully compliant with Companies House and HMRC requirements.
What the advantages of working with a local bookkeeping service in London?
We understand UK businesses, and we have a passion for them. Operating a business in the capital presents unique challenges and opportunities compared to other regions in the UK. Competition for customers and staff has intensified, and trading costs have surged significantly. Understanding the unique landscape of commercial life for London business owners, our insights and input are designed to be far more actionable and relevant than what you might receive from an online bookkeeper located elsewhere in the country. We know London, and we know you.
Accounting, Taxation and Compliance
What is a bookkeeper?
The primary responsibility of a bookkeeper is to maintain accurate and current records of a company’s financial transactions. In the past, this process relied on paper or spreadsheets, but today, it has evolved to be managed seamlessly on platforms like Xero. While many bookkeepers are employed by a single company, a freelance bookkeeper, also known as a self-employed bookkeeper, typically serves multiple clients on a part-time basis. Our team of freelance bookkeepers collaborates with businesses throughout London.
What does a bookkeeper do?
A bookkeeper’s responsibilities are diverse, typically encompassing tasks such as generating invoices, overseeing purchase orders, calculating interest, managing business repayments, pursuing debtors, and settling payments to suppliers and creditors, among other duties. We view our role as extending beyond mere bookkeeping. We ensure you have access to precise and current information, empowering you to make informed decisions for your business’s future.
What are the tax obligations for UK limited companies?
Limited companies in the UK must submit annual accounts, a corporation tax return (CT600), and a Confirmation Statement. The standard rate of corporation tax is currently 19%, subject to change by HMRC policies.
When does a company become liable to pay corporation tax?
Corporation tax must be paid within 9 months and 1 day after the end of the company’s accounting period. The tax return must be filed within 12 months of the period end.
Is it mandatory to have a business bank account?
Yes. It is a legal and financial best practice to maintain a dedicated business bank account to separate personal and corporate transactions. Kaplan & Co. London. provides guidance and support in opening a suitable account.
Who is responsible for maintaining accounting records?
Ultimately, company directors are legally responsible for accurate record-keeping. Engaging a qualified accountant minimises errors and ensures ongoing compliance. Kaplan & Co. London offers monthly bookkeeping and accountancy services.
What does HMRC typically review during an audit?
HMRC audits focus on the accuracy of income and expense records, timely submission of tax returns, and clarity of banking transactions. Companies must keep financial records for up to six years, as these may be reviewed retrospectively.
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